Oct 21, 2026
Who we are
The Outdoor Kitchen Kit (“TOKK”, “we”, “us”) makes the TOKK outdoor kitchen configurator for Android and the web (the “App”). With the App you design outdoor kitchen islands in 3D, preview them in augmented reality or as AI-generated photos, and produce quotes and orders.
This policy explains what information the App collects, how we use and share it, and the choices you have. It applies to the App, its account system, and the order and support emails it sends. It does not cover third-party websites the App links to, such as our billing provider’s checkout pages.
The App is a business tool. Most accounts belong to contractors, dealers and designers who use it with their own customers. When you enter a customer’s details, you are responsible for having their permission to do so.
Information we collect
We collect what you enter into the App, what the App creates as you use it, and a small amount of technical data needed to run it.
| Category | What it includes | Where it comes from |
|---|---|---|
| Account | Name, email address, phone number, mailing address, business name and website; your role and access level | You, when you sign up or edit your profile; your organization’s admin |
| Sign-in | Email address and password. Passwords are handled by Google Firebase Authentication; TOKK never sees or stores them | You |
| Organization | Organization name, members and their roles, subscription plan and status, pricing tier | You or your organization’s admin; our billing provider |
| Customer (client) records | Your customers’ names, addresses, email addresses and phone numbers | You, when you create a client |
| Designs | Kitchen layouts, selected products and finishes, add-ons, prices, design titles, screenshots and plan images | Created by the App as you design |
| Photos | Backyard photos you take or upload for AI renders, photos attached to orders and jobs, and AI-generated images | You (camera or file picker); our AI service |
| Voice and text requests | The text of requests you type or dictate to “Speak it into existence” and the kitchen microphone | You. Dictation is converted to text by your device’s keyboard or your browser; the App receives text only |
| Orders | Order contents, quote and plan PDFs, order numbers, status history, notes, refunds and shipment tracking links | You and TOKK staff |
| Billing | Your subscription plan, status and the email address on the subscription. Card details are entered on our billing provider’s page and never reach TOKK | Zoho Billing |
| Technical | Your user ID, sign-in tokens, and request logs (user ID and time) on our servers. App settings, such as your last design, are kept on your device | The App and our servers |
The App does not collect your precise location, contacts or advertising ID, and it does not show ads.
How we use information
We use information only to run the App and our business with you:
- Create and secure your account, sign you in, and reset your password.
- Link you to your organization and show you the clients, designs and jobs your role allows.
- Save your designs and produce quotes, plans and order documents.
- Process orders: email them to TOKK sales, assign order numbers, track production and shipping, and email you status updates.
- Generate AI images and AI-built layouts when you ask for them.
- Manage subscriptions and turn plan features on or off.
- Answer support requests, upgrade requests and order questions.
- Keep the App secure, prevent misuse, and fix problems.
- Meet legal, tax and accounting obligations.
We do not sell your information or your customers’ information. We do not use it for advertising.
AI features
AI features run only when you use them. Nothing is sent to an AI service in the background.
- AI photo render. We send your backyard photo, a screenshot of your design and a text description of it to Google’s Gemini API. The generated image is saved with the design in your organization’s storage.
- Speak it into existence and the kitchen microphone. We send the text of your request, the product catalog and, when editing, your current design to the Gemini API. It returns a layout or a list of changes, which the App applies under its design rules.
These requests go through TOKK’s own server, which checks that you are signed in and that your plan includes the feature. We do not send your customers’ names or contact details to the AI service. Google processes these requests as our service provider under its API terms.
How information is shared
Within your organization. Clients, designs and jobs belong to your organization. Owners and admins can see the organization’s clients, designs and jobs; designers see their own. Admins can see the names and email addresses of the organization’s members.
With TOKK. TOKK staff can access organization, design and order data to fulfill orders, provide support, manage subscriptions and maintain the App. When you submit an order, the order and its documents are emailed to TOKK sales.
With service providers. We use these companies to run the App. They process information on our behalf and only for that purpose:
| Provider | What they do | Information involved |
|---|---|---|
| Google Firebase and Google Cloud | Sign-in, database, file storage, and the servers that run our functions and AI service | All App data |
| Google Gemini API | AI photo renders and AI layouts | Photos, design screenshots and descriptions, request text |
| Zoho Billing | Subscriptions, checkout and payments | Your user ID, name, email address and payment details |
| Google Workspace (Gmail) | Sending order, status and support emails | Email addresses, order details and PDFs |
For legal reasons. We may disclose information when the law requires it, to protect the rights and safety of TOKK, our users or others, or as part of a merger, sale or reorganization of our business.
We do not share information with anyone else without your permission.
Storage, security and retention
Your information is stored on Google Cloud servers in the United States. All traffic between the App and our servers is encrypted. Database and storage rules limit each user to the organization data their role allows, and passwords are stored only by Firebase Authentication in hashed form. No system is perfectly secure, so please use a strong password and keep it to yourself.
We keep information for as long as your account or your organization’s account is active:
- Your profile and sign-in are deleted when you delete your account.
- Clients, designs and photos belong to your organization and stay available to it after a member leaves. An organization owner can ask us to delete the organization’s data.
- Orders, order emails and billing records are kept as long as we need them for warranty, tax and accounting purposes.
- Server logs are kept for a limited time to keep the App running and secure.
Your choices and rights
- See and correct your information. Edit your profile, clients and designs in the App, or ask us to do it.
- Delete your account. Use Delete Account on your profile in the App. This deletes your profile and your sign-in right away. You can also email us to ask for deletion.
- Leave an organization. Your organization’s admin can remove you; this signs you out and disables your account.
- Cancel your subscription. Manage it through the billing page in the App or by contacting us.
- Turn off device access. You can deny or revoke camera, microphone and photo access at any time (see below).
Depending on where you live, including California, Virginia, Colorado and other U.S. states, you may have the right to know what personal information we hold about you, to receive a copy, to correct it, to have it deleted, and to not be discriminated against for using these rights. We do not sell or share personal information for targeted advertising. To make a request, email us from your account email address; we will respond within the time the law requires, usually 45 days.
If you are a customer of one of our contractors and your details are in the App, please contact that contractor first. We will help them handle your request.
Device permissions
The App asks for access only when you use a feature that needs it. Saying no turns off that feature and nothing else.
| Permission | Used for | What happens to the data |
|---|---|---|
| Camera | Augmented reality preview (Android); taking backyard and order photos | The AR camera feed is processed on your device by Google Play Services for AR and is not saved by TOKK. Photos are uploaded only when you choose to use them |
| Photos and files | Choosing an existing photo for an AI render or an order | Only the photo you pick is uploaded |
| Microphone | Dictating requests on the web version | Your browser converts speech to text, which may involve your browser maker’s speech service. The App receives only the text. On Android, dictation uses your keyboard’s own microphone feature |
Deleting your account and data
The Outdoor Kitchen Kit (TOKK) users can delete their account at any time:
- In the app: Profile → Delete Account.
- By email: send a request from your account’s email address to sales@theoutdoorkitchenkit.com with the subject “Delete my account”. We’ll confirm and process it within 30 days.
What we delete: your login, your name, your email address and your user profile.
What we keep: orders and their records (invoices, payments, shipping) for up to 7 years, for tax and accounting. Client records and designs created under a company’s organization belong to that organization, so they stay until its owner deletes them.
Children
The App is for adults and businesses. It is not directed to children under 13, and we do not knowingly collect their information. If you believe a child has given us information, contact us and we will delete it.
Changes to this policy
We may update this policy as the App changes. We will post the new version with a new date at the top, and tell you in the App or by email if a change is significant.
Contact us
Questions, requests or concerns about privacy:
- Company: The Outdoor Kitchen Kit
- Email: sales@theoutdoorkitchenkit.com
- Mailing address: 368 S. Commerce St. #33, Hurricane, UT 84737